State Meeting Details

Registration – Registrations are arriving daily for the KEHA State Meeting May 6-8, 2025, at Hyatt Regency in Lexington. The theme is “Discover KEHA – A Hidden Treasure.” Northeast is the host area. Visit the State Meeting webpage for information on registering, making room reservations, and other details. The following are a few important highlights to note.

• Registration for sessions and crafts is first-come, first-served, so make sure you sign up early! Discounted early-bird rates are available until April 7. Late registration must be postmarked by April 21 at the latest.
• Please check the State Meeting page before registering to see if any classes are full. Refunds of the class fee will be issued after State Meeting for anyone whose payment was received after a class reaches capacity.
• KEHA is once again utilizing a full conference or two-day registration pricing structure (Tuesday/Wednesday or Wednesday/Thursday). Please know that it takes great expense to reserve the amount of meeting space and equipment required to host all that KEHA State Meeting offers. Registration is critical to cover those costs.

Refund Policy – The revised refund policy is clearly posted on the State Meeting webpage and noted on the registration form.

Lodging – If you are holding rooms in the group block and no longer need them, please release those back into the block as soon as you can. Demand for this conference has been high. The hotel has added rooms to the block twice, but won't be able to add any more. The deadline for reserving rooms at the group rate is April 7.

Other Meeting Notes

• Agenda highlights include the opening luncheon at 11:30 a.m. Tuesday, the business meeting at 10 a.m. on Wednesday, the general session featuring the choir at 5 p.m. Wednesday, and the awards luncheon at 11:30 a.m. Thursday. All times are Eastern time.
• Silent Auction: Each county is encouraged to bring an item for the silent auction. Proceeds will benefit the 4-H Foundation. Please bring only new items.
• Raffle Basket: Each area is asked to provide a themed gift basket for the State Meeting raffle. Proceeds from the raffle will benefit the proposed 2026 Leadership Academy. As always, thank you for your generosity and help in providing these items for the conference!
• Quilt Square Auction and Showcase: Members are invited to make a 12-inch finished quilt square for entry. Details are available in the KEHA State Newsletter. Proceeds will help offset the costs associated with KEHA State Meeting.
• Cultural Arts: Check-in will be from 8:30-11 a.m. Tuesday in five groups of areas. Checkout will be 4-5 p.m. Wednesday in two groups. Details are outlined in the KEHA State Newsletter.

• Raising Hope will provide free health screenings Tuesday 9 a.m. to 3:30 p.m. and Wednesday 8 a.m. to 4 p.m. Look for more information on site and in your program.

Things to Bring – The following are a few things you might want to bring to State Meeting:

• Bring your device (tablet or laptop) if you want help with social media or other computer assistance. A Tech Help Lounge will be open Tuesday and Wednesday during set hours to offer one-on-one help.
• Bring donations you want to share, such as auction items or quilt squares.
• Bring cash or checks for those quilt squares, raffle, and auction items you might purchase!
• Support our vendors! New this year, Snippy Jim will be sharpening scissors and garden tools, so (safely) bring your dull items for a sharpening fee.
• Wear the colors of jewels to the opening luncheon to show your enthusiasm for meeting theme and keynote speaker.
• Bring a sweater, as venue temperatures can vary.

Homemaker Showcase Deadline Extended – Area Showcase forms are now due March 31 to 1st Vice-President Ann Porter (see KEHA Manual Appendix, page 31 or the State Meeting webpage for the form). Each area can have up to two displays, featuring club, county, or area projects. Each state educational chair can submit one display. KEHA Development Grant winners also should submit a form for their showcase display.

Master Farm Homemakers Guild Luncheon and Meeting – The MFHG luncheon and meeting will be held in conjunction with the KEHA State Meeting. Again this year, there will be a separate registration required for the MFHG luncheon. The meeting portion is open to anyone interested in attending. Members will receive details from the guild. The registration form is available on the MFHG website.

Quilts for Courageous Kids – The Center for Courageous Kids in Scottsville, Ky., needs new twin bed quilts. Needed size is approximately 66 inches by 83 inches and can be homemade or store bought. Drop off at the Center in Scottsville or bring to KEHA State Meeting’s collection point.

Nominate a Candidate for KEHA State Board – A total of three positions will be elected by delegate vote at the State Meeting business meeting in May 2025. Credentials must be sent certified mail and postmarked by April 5, 2025. For more information and links to the forms, visit https://keha.ca.uky.edu/2025-state-board-elections. Anyone interested in the Parliamentarian position, which is appointed by the President, should email President-Elect Henrietta Sheffel at hsheffel@gmail.com to express interest and include qualifications.

Dates to Remember

• March 31 – KEHA Showcase forms due to 1^st Vice President (see State Meeting webpage).
• April 1 – Area lesson schedules for 2025-26 due to KEHA State Advisor.
• April 5 – Postmark deadline for state officer and chair credentials.
• April 7 – Reservation deadline for conference rate at State Meeting hotel.
• April 7 – Postmark deadline for early registration fee for 2025 KEHA State Meeting.
• April 21 – Final postmark deadline for 2025 KEHA State Meeting registration.
• May 6-8 – KEHA State Meeting in Lexington, Ky.
• May 15 – 990N Deadline for 501(c)(3) organizations with fiscal year ending Dec. 31.