Dues Deadlines – Last call for dues collection! Dues payment and the remittance form (KEHA Manual Appendix page 16) should be mailed to the area and state treasurers by Dec. 15. They are delinquent if not received by Dec. 31. Counties that are delinquent will not be permitted to have voting delegates and rights to vote at the 2025 state business meeting.

Membership Campaign Updated – New 2^nd Vice President Martha Colley has announced that the “Keys to Membership” campaign will continue for the next three years. Each time a county gets three new members (above the previous year total), the county will be entered into a drawing. She has provided a letter with suggestions. Find out more at https://keha.ca.uky.edu/membership-campaigns.

Recognitions – County Membership Recognition Reports (including 50-year member and deceased member lists) are due to the Area Vice President or Area President by Dec. 31. For membership tenure recognition, only those reaching the denoted milestone this year should be included in the report. Areas should send the compiled county results in one form to KEHA 2^nd Vice President Martha Colley by Jan. 31. See KEHA Manual Appendix page 17.

Merchandise – The KEHA website for marketing items and merchandise has been updated to reflect items currently in inventory and new items that have been added. Also, the shipping has been updated to reflect current costs. View photos, access the merchandise order form, and find contact information for 2^nd Vice President Martha Colley at https://keha.ca.uky.edu/marketing-items.

Reports – The KEHA website has been updated with report information shared at the 2024 Fall Board Meeting. This includes Educational Chair reports, Area President reports and more. Read about KEHA impacts across the state and consider new ideas to implement locally. Visit https://keha.ca.uky.edu/content/impacts.

KEHA Choir Open for New Members – Do you love to sing? Consider joining KEHA’s choir! The choir rehearses and performs during KEHA State Meeting (registration required). Choir members get a rehearsal CD and music to practice prior to the event. For questions, contact Wendy Hood at her NEW email address: wendy8hood@gmail.com. To join, send $10 payable to Wendy Hood, 202 Park Avenue, Harrodsburg, KY 40330.

Nominate a Candidate for KEHA State Board – Be on the lookout for possible state nominees! Encourage candidates to consider applying. The following KEHA state officer and chairman positions will be open for election in spring of 2025:

• Secretary
• Management and Safety Chair
• 4-H Youth Development Chair

These positions will be elected for three-year terms from July 1, 2025, to June 30, 2028. Additional details regarding elections will be shared in January 2025. Qualifications for nominees are listed on page 12 of the Handbook. 

Parliamentarian Position – The incoming KEHA President will appoint a KEHA Parliamentarian after review and approval by the Executive committee, as directed by the state bylaws. The parliamentarian shall serve the same tenure as the President. According to the Standing Rules, the parliamentarian must have general knowledge of Roberts Rules of Order Newly Revised, will attend meetings such as state board meetings and Executive Committee meetings. Those interested should write to President-Elect Henrietta Sheffel at hsheffel@gmail.com to express interest and include qualifications.

Contests, Scholarships, and Grants – March 1 is the deadline for most KEHA contests, scholarships, and grants. Please see the KEHA Manual Appendix pages 2-3 for a summary of contests and awards, complete with references for more information. KEHA development grant proposals and mini-grant applications can be found in the KEHA Manual pages 104-111. For questions regarding any of these opportunities, contact the officer or chairperson listed in the Manual.

2025 KEHA State Meeting Room Block Open – Next year’s KEHA State Meeting will take place May 6-8, 2025, at Hyatt Regency in Lexington. Reserve your hotel room now in the KEHA group block! Find details at https://keha.ca.uky.edu/content/state-meeting-information.

State Meeting Registration Refund Policy – The Finance Committee has determined some clarifications to the State Meeting refund policy.

• The State Treasurer will continue to issue refunds for fee-based workshop registrations once they are full. Those who wish to attend workshops that include a fee are encouraged to submit their registrations quickly once the form is released in February.
• Those who wish to cancel their entire registration will not receive a full refund. If it is canceled before the final registration deadline, half will be refunded. After the final registration deadline, no refunds will be issued.
• Registration may be transferred to another individual rather than canceling.
• Deadline reminders: Postmark April 7 for early registration and postmark April 21 for final registration deadline in 2025. Registration forms will be available in the State Newsletter that comes out in February.

Dates to Remember

• Dec. 15 – County dues due to the KEHA State Treasurer and Area Treasurer (use remittance form found in the KEHA Manual Appendix page 16). Please send remittance to Patsy Kinman, KEHA Treasurer, 310 Falmouth St., Williamstown, KY 41097.

• Dec. 31 – Dues deadline. Any county that does not submit state dues by this date will not be eligible to vote at the 2024 KEHA Business Meeting in May.
• Dec. 31 – Deadline for fundraising-based recognitions (ovarian cancer fundraising, KEHA scholarship contributions, Coins for Change contributions, etc.) Awards will be based upon funds forwarded to the KEHA state treasurer with state dues and noted on the remittance form.
• Dec. 31 – County Membership Recognition Reports (including 50-year member and deceased member lists) due to Area President or Vice-President (see KEHA Manual Appendix page 17).
• Jan. 15 – County membership database/updates due via the web-based system.
• Jan. 15 – KEHA Newsletter Deadline – Information due to KEHA 2nd Vice-President.
• Jan. 31 – Area Membership Recognition Reports due to KEHA 2nd Vice President by Jan. 31 (see KEHA Manual Appendix page 17).
• March 1 – Entry deadline for many KEHA grants, scholarships, and contests.